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Video calls via microsoft teams - video calls via microsoft teams |
Video calls via microsoft teams - video calls via microsoft teams -
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Microsoft Office. Hugo Britt. With over million users, Microsoft Teams video conferencing is an extremely popular tool for conducting internal meetings, external meetings, job interviews, and more. Part of the Microsoft product family, Microsoft Teams is a business communication platform and collaborative workspace that enables productivity. Launched in , Microsoft Teams has experienced massive growth due to remote working during the pandemic and now has over million active users.
But by far, the most popular feature of the platform is the Microsoft Teams video conference. Microsoft Teams can be accessed via web browser, desktop app, or mobile app.
The instructions in this article are based on the desktop app, which currently has the best functionality. Choose between a Meet now or b Schedule a meeting. Make sure the time zone is correct, then give the meeting a title, invite attendees, set the meeting date and time, add a channel and add details.
Use the Scheduling Assistant to see when other people are available. Meetings can also be scheduled outside of the Microsoft Teams app by using your Outlook calendar. Most of the key benefits of Microsoft Teams are in its features. In the screenshot below, you can see a row of buttons: Show participants, show conversation, more actions, toggle camera and microphone, and share content.
This option shows a list of participants in the meetings and gives the organizer the option to mute others. You can also search for other Teams users and copy the meeting link or share the invite via email. This is the meeting chat feature. Users can type messages, mark them as important, and have fun with gifs, emojis, and stickers. This feature, which Microsoft began rolling out in December , enables the organizer to create sub-meetings within the main Teams meeting.
Organizations can choose how many breakout rooms they need, and assign participants automatically into equal-sized rooms , or manually, assigning participants to rooms as you choose. Just like an in-person meeting, it helps to give others plenty of information to let them know what to expect.
Remember to avoid inviting people unnecessarily. Before you click join meeting , you have the option to turn your video on or off, toggle your microphone, and choose or blur your background. Make sure the meeting runs smoothly by taking an active facilitation role.
At its most basic level, MS Teams video conferencing is simply a video call. But by using some or all of the features listed above, you can add a lot of value, improve efficiency and create a richer experience for participants. Experiment with features like breakout rooms, file sharing, screen sharing, sidebar chat, and meeting recording. Looking for Microsoft Teams tutorials and training?
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Click one of the suggested times to replace the start and end times that you originally chose. At the bottom of the fill-out form for a new meeting, you can add a message to include in the meeting invite.
This is a good place to include a brief meeting agenda especially in an easy-to-read format, such as a table or a bulleted list. Providing a brief meeting agenda helps invitees prepare for the meeting. If you need to provide a more detailed agenda, you can send a separate email with a document such as a. Or consider hosting your meeting in a Teams channel as described below.
There you can post a reply to the message that announces your meeting with the agenda attached. Hosting a meeting in a channel lets any member of the channel join the meeting. Another way to do this: Go to the team channel where you want to announce this meeting. At the upper-right corner, click the down arrow next to the Meet button. From the menu that opens, select Schedule a meeting.
Members of the channel will get a notice of your meeting announcement, and they can reply to this post with background information or requests for the meeting. You can reply and attach a detailed agenda as a document by clicking the paperclip icon. Recent versions of macOS, for instance, require you to grant some permissions in System Preferences.
To test your device, click the Teams icon on the left toolbar. Then at the upper right, click the Meet button. On the video meeting panel that opens, click the Join now button on the lower right. If you plan to share your screen during the meeting, click the icon of an upward arrow inside a square in the meeting controls toolbar along the top of the screen.
This will open a panel that lets you share your screen, an app window, or other content. If Teams needs permission to share your screen, it should pop up a message requesting this access. Find Microphone , Accessibility , and Screen Recording in the list on the left and check the Microsoft Teams boxes for them as well.
Marquette University offers more details and troubleshooting tips. If you use a Mac, you might need to head to System Preferences to grant Teams permission to use the camera and microphone and share your screen. Likewise, if any of your invitees are new to video meetings with Teams, request that they arrive 10 minutes early.
It gives you real-time tips as banner notices that pop up along the top center of the screen on how to improve your performance, such as the words you choose to say, your pace, and even your expressions and body language. Microsoft plans to implement a version of Speaker Coach for use during Teams meetings sometime in spring But in the meantime, you can still use it as a way to practice giving a PowerPoint that you will present to others in a Teams video meeting.
On the toolbar along the top of the screen, click Slide Show and from the menu that opens select Rehearse with Coach. Speaker Coach listens to your PowerPoint presentations and offers suggestions for improvement. If you're conducting a video meeting with many attendees, you may want to prevent attendees from turning on their cameras and mics.
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